A confirmation letter, as a researcher, is used when seeking permission from another university to conduct data collection on their premises. It is a formal and professional request that introduces the researcher and their intentions to the university. This letter is typically sent before the data collection phase and is applicable in various research scenarios, such as:
Collaborative Research:
When researchers from different institutions collaborate, a confirmation letter is sent to the collaborating university. It establishes the researcher’s credentials and aims, seeking their support and cooperation in conducting the research.
Data Collection Access:
If specific data needs to be collected within a different university, a confirmation letter is used to request access to their facilities, participants, or resources. It outlines the research purpose, methodology, and duration, seeking permission to carry out the study.
Ethical Review and Approval:
Confirmation letters can serve to demonstrate that the research study has undergone ethical review and obtained approval from the researcher’s institution. This assures the collaborating university that the research adheres to ethical guidelines and prioritizes participant protection.
Formal Introduction:
The confirmation letter acts as a formal introduction of the researcher and their team to the collaborating institution. It provides information about their qualifications, expertise, and research objectives, fostering a professional relationship and building trust.
In summary, a confirmation letter is a respectful and professional means of requesting permission and support from another university to conduct research activities on their premises. It showcases transparency, professionalism, and a commitment to ethical research practices.
WHO NEED THIS TEMPLATE?
This template is intended for use by both researchers and students who require a formal letter for their research projects. Researchers, including faculty members, postgraduate students, or independent researchers, can use this template when seeking permission, collaboration, or access to resources from another institution. Similarly, undergraduate or postgraduate students who are conducting research as part of their academic studies can also use this template to request permission or support from external institutions. It is designed to assist individuals in drafting a professional letter that can be customised to their specific research needs.
INSTRUCTION:
To use this template, click the button below to download the document. Kindly fill in the necessary information pertaining to your specific research project. Once the letter is completed, please send it via email to irmc@icats.edu.my. The iRMC (i-CATS Research Management Centre) will process the letter and issue the final version after it has been signed by the Assistant Vice-Chancellor (iRMC).
The research information statement and informed consent are typically used in the initial stages of a research project, specifically when recruiting participants and obtaining their voluntary participation. Here’s when to use each:
Research Information Statement:
The research information statement is provided to potential participants before they decide whether or not to participate in the study. It serves as a document that explains the purpose, objectives, procedures, and potential risks and benefits of the research. The research information statement ensures that participants are fully informed about the study, allowing them to make an educated decision about their participation. It is typically provided in written form, either as a standalone document or as part of the consent form.
Informed Consent:
Informed consent is the formal process by which individuals voluntarily agree to participate in a research study after receiving and understanding the research information statement. It involves obtaining explicit consent from participants, indicating their willingness to take part in the study. Informed consent emphasises the participants’ autonomy and ensures that they understand the nature of the research, its objectives, potential risks, and their rights as participants. Consent can be obtained through a written consent form or verbally, depending on the specific requirements and ethical guidelines of the research project.
A progress report is a comprehensive document that provides an overview of the progress made on a project over a specific period of time. It serves as a means of communication between the project team and stakeholders, including funders, supervisors, or other involved parties. The progress report highlights the achievements, challenges, and milestones reached during the reporting period, allowing stakeholders to monitor the project’s development and make informed decisions.
For the first i-CATS Research & Innovation Grant Scheme (2022), progress reports are required to be submitted every six months. These reports offer a regular update on the project’s status and provide an opportunity to assess its ongoing viability, effectiveness, and adherence to timelines. By submitting progress reports, the project team ensures transparency, accountability, and efficient communication with stakeholders.
The first progress report is due on 31st June 2023. This initial report will cover the progress achieved since the project’s inception until that date. It should include a detailed account of activities undertaken, milestones reached, challenges encountered, and any deviations from the original plan. The report should also highlight any adjustments made to the project timeline, budget, or resources, if applicable. Furthermore, the first progress report should set the stage for future reporting, establishing a baseline for comparison and outlining the next steps to be taken in the project.
